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Nutbourne Residents' Association: Constitution

1. Name. The group shall be called the Nutbourne Residents' Association (the 'Association')

2. Aims and Objectives. The aims and objectives of the Association are:

  • To record historical data about the Hamlet and make it publicly available
  • To encourage the protection and preservation of Nutbourne’s rural heritage including existing footpaths, rights of way, wildlife habitats and local features in co-operation with landowners and the British Trust for Conservation Volunteers (BTCV).
  • To encourage good upkeep and appearance of the hamlet and its public spaces.
  • To take a close interest in and provide advice on local planning and development in accordance with the Nutbourne Village Design Statement 2006.
  • To encourage Nutbourne’s residents to become members of the local Neighbourhood Watch Scheme in order to reduce crime and the opportunities for crime, to help and reassure those who live in the area and to encourage good neighbourly relations.

3. Membership. Membership of the association will be open to all residents of Nutbourne (electoral ward).

4. Officers of the Association. The officers of the association will be Chairperson, Secretary and Treasurer. Officers will be elected annually at the Annual General Meeting.

5. Committee

  • The Association will be managed through a Committee comprising the Officers and other interested residents of Nutbourne.
  • The Committee will be responsible for adopting appropriate policies, implementing the Association’s aims and objectives and raising money to carry out the aims of the Association as the residents see fit.
  • Any resident of Nutbourne shall be entitled to belong to the Committee upon request to the Chairperson.

6. Finance. The association will be financially supported by voluntary donations from residents. All association monies will be banked in an account held in the name of the association. Accounts shall be kept by the Treasurer and approved at the Annual General Meeting by the residents.

7. Meetings.

  • Open meetings will be convened by the Chairperson of the Association and will be held no less than two times a year.
  • The quorum required for business to be agreed at meetings will be six residents.
  • Residents will have the right to vote at meetings, and have the power to appoint sub-committees as necessary.
  • Notice and minutes of all meetings will be posted on the village notice board and displayed on the Association website (www.nutbourne.org).
  • Notice to residents of the Annual General Meetings (AGM) will be given by the Association Secretary, not less than 21 clear days prior to the meeting, via the village notice board and the Association website.
  • The AGM will receive a report from officers of the association and a statement of the financial accounts.
  • Nominations for officers of the association must be sent to the Secretary prior to the AGM.
  • Elections of officers will take place at the AGM. All residents have the right to vote at the AGM.
  • The quorum for AGMs will be 6 residents.
  • Any resident will have the right to call an Extraordinary General Meeting (EGM) by application to the Chairperson.

8. Dissolution. A resolution to dissolve the association can only be passed at an AGM or EGM through a majority vote of residents attending the meeting.

9. Amendments to the Constitution. This constitution shall only be altered at a meeting by consent of a majority vote of residents attending the meeting.

10. Declaration. The Nutbourne Residents’ Association hereby adopts and accepts this Constitution as a current operating guide regulating the actions of its members.


The above is a web facsimile of the document as signed by the meeting Chairman. You can also download a printable copy of the Nutbourne Residents' Association Constitution in Adobe PDF format. (Click here to download a free copy of Adobe's Reader® software if you need one.)

© Copyright Nutbourne Residents Association and Friends, 2016.